Effective Report Writing and Creative Business Writing

Effective Report Writing is a skill most people don’t have in their toolkit

Most people hate official reports, don’t they?

Whether you have to write them or read them – most people would prefer not to.

Own up!

Or, have I just made that up?

Professional Reports

Answering my own questions as if I am not in a deluded minority, it has to be because professional reports are synonymous with being dull, tired, and weary. In fact, our attitude to reports can be affected by one or more of the seven barriers to communication that prevent messages being communicated and received effectively.

They could be dynamic documents that justify strategic business decisions and actions.

Instead, they are often suffered in their current form as a necessary evil.

At Impact Factory we talk about the scientific concept of ‘head stuff’.

Nowhere is the ‘head stuff’ of communication more messy or confused than when it comes to the writing (or reading) of many professional reports.

Annual Reports

Let’s take the effective and creative report writing of annual reports, for example.

Presumptuous about their readership – in as much as they presume that any sane (or busy) person has the time, energy, or inclination to read all that detail, small print, and technical jargon.

Usually thorough. Certainly involving lots of work in putting them together involving lots of people. Lots of readers? Definitely not. Just lots of detail.

Don’t Include Everything

Why? Because as careful and committed professionals, their authors are unsure about what to include in their reports (or indeed where to put it) so they throw everything in.

Consequently, such reports are often bursting to the gunnels with the minutiae of every forensic detail, no stone is left unturned, no waffle spared – the result, reams and reams of paper.

And the reward, for all this toil?

90% of Readers Will Just Read the Summary

So, back to their purpose and ours is the writing of powerful copy to create effective reports. Most of us would feel gratified if our reports were read and that they were understood – so that ultimately, where there are findings and recommendations, these can be assimilated, digested, and acted upon.

Surely, before any would-be effective report writer puts pen to paper, it has to start here – remembering what the report is for in the first place.

How hard would it be to then approach creative business writing differently? What would it be like to break the mould?

Imagine being commended for the clarity of your written communications. Congratulated for helping colleagues to make quick and informed decisions. Even more radically, imagine being thanked for your next professional business report. Scary.

Effective Report Writing Training

Effective Report Writing

Impact Factory runs

Open Professional Development Courses

Tailored Writing Skills Training

Five-Day Elite Communicate With Impact Workshops

and personalised

One-to-One Writing Skills Training

for anyone who is interested in

Communication Issues